Separate worker advances from wage payments in HajiriBook

A worker advance and a wage payment both involve money leaving the business, but they play different roles in a settlement. HajiriBook includes advances, loans, recoveries and wage-payment records. Keeping those records clear helps you explain how an earned amount became the net amount still payable.

Review earnings before deductions

Begin with the relevant attendance period and the agreed wage arrangement. As an illustrative example, suppose the reviewed earnings for that period are ₹10,000. Confirm the dates, rate changes and overtime that produced that amount before moving to deductions. A payment record cannot correct missing attendance or an incorrectly applied rate by itself.

Record an advance with its context

If ₹2,000 was advanced earlier, keep its date and purpose identifiable in the worker ledger. Decide how much is being recovered in this settlement rather than assuming that every outstanding advance must be deducted at once. For a simple illustrative full recovery, ₹10,000 of earnings less ₹2,000 recovered leaves ₹8,000 payable. Actual agreements and applicable rules may require a different treatment.

Record the amount actually paid

If only ₹5,000 of that illustrative ₹8,000 net amount is paid, keep the remaining ₹3,000 visible rather than marking the entire period settled. Check the date and evidence of payment. A generated wage statement or a message saying “paid” is not independent proof that money reached the worker.

Reconcile the statement with the ledger

Before sharing a PDF, review earnings, deductions, advance recovery, received payments and the remaining balance together. If an earlier entry was mistaken, keep the correction understandable. Silently changing past entries to match a desired total makes future questions harder to resolve.

The figures here are examples for understanding a workflow, not advice on permissible deductions, wage law or accounting treatment. Use qualified guidance for those questions. HajiriBook’s ordinary records remain on the device, with an encrypted backup file you can export to storage you control. Make backup and recovery part of settlement routines rather than relying on the phone as the only copy of important worker records.

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For another part of this workflow, read Keep attendance, half days and overtime understandable.